Storage Management
Storage management covers the configuration and maintenance of the document file storage backend for your Kazinex organisation. This guide is for Org Admins.
Provider overview
| Provider | Setup complexity | File size limit | Egress fees | Best for |
|---|---|---|---|---|
| Supabase | None | 50–500 MB | Included | Getting started, small volumes |
| SharePoint | Medium (OAuth) | 250 MB | Microsoft plan | Microsoft 365 orgs |
| R2 Cloudflare | Low (access keys) | 500 MB–5 TB | None | High volume, large files |
Configuring providers
For step-by-step setup instructions:
Org-wide storage policy
Establish a storage policy before the first project uploads documents. Define:
- Which provider is the org default: The provider used for all new document uploads unless overridden at project level.
- File type restrictions: Which file types are allowed (see File Restrictions).
- File size limits per provider: Set appropriate limits for your document types.
- Data residency requirements: Confirm the storage region meets your jurisdiction's requirements before first upload.
Document the policy in your organisation's IT or document control governance framework.
Provider verification monitoring
Storage providers can go offline or lose authentication:
- Supabase: Managed by Kazinex — contact support if unavailable.
- SharePoint: OAuth tokens expire. Re-authenticate periodically (Settings → Storage → Reconnect).
- R2: API keys can be rotated or revoked. Update in Settings → Storage if access keys change.
Check the verification status badge in Settings → Storage weekly during active project periods. A red badge means uploads are failing.
Handling provider transitions
If you need to switch providers mid-project:
- Configure and verify the new provider (don't set as default yet)
- Communicate to the project team: Explain that new uploads will go to a different location
- Set the new provider as default: In Settings → Storage, click Set as Default
- Do not migrate existing files: Leave existing files in the original provider — they remain accessible via Kazinex
- Update your backup procedures: Ensure the new provider is included in your backup policy
Why not migrate files?: File migration requires matching each Kazinex document revision record to the new file location. This is error-prone and risky. Kazinex does not provide automated migration tools — plan provider selection carefully before going live.
Storage backup policy
Kazinex does not backup files on your behalf. Your storage provider's backup policy applies:
- Supabase: Kazinex-managed backups are included (see your plan details)
- SharePoint: Covered by Microsoft's SharePoint backup and versioning
- R2: Configure R2 bucket replication in your Cloudflare dashboard if backup is required
Ensure your IT team understands the backup responsibility for each provider you use.
What's next
- SharePoint Online Integration — detailed SharePoint setup
- R2 Cloudflare Setup — detailed R2 setup
- File Restrictions — file type and size configuration