Storage Management
Storage management covers the configuration and maintenance of the document file storage backend for your Kazinex organisation. This guide is for Org Admins.
Provider overview​
| Provider | Setup complexity | File size limit | Egress fees | Best for |
|---|---|---|---|---|
| Supabase | None | 50–500 MB | Included | Getting started, small volumes |
| SharePoint | Medium (OAuth) | 250 MB | Microsoft plan | Microsoft 365 orgs |
| R2 Cloudflare | Low (access keys) | 500 MB–5 TB | None | High volume, large files |
Configuring providers​
For step-by-step setup instructions:
Org-wide storage policy​
Establish a storage policy before the first project uploads documents. Define:
- Which provider is the org default: The provider used for all new document uploads unless overridden at project level.
- File type restrictions: Which file types are allowed (see File Restrictions).
- File size limits per provider: Set appropriate limits for your document types.
- Data residency requirements: Confirm the storage region meets your jurisdiction's requirements before first upload.
Document the policy in your organisation's IT or document control governance framework.
Provider verification monitoring​
Storage providers can go offline or lose authentication:
- Supabase: Managed by Kazinex — contact support if unavailable.
- SharePoint: OAuth tokens expire. Re-authenticate periodically (Settings → Storage → Reconnect).
- R2: API keys can be rotated or revoked. Update in Settings → Storage if access keys change.
Check the verification status badge in Settings → Storage weekly during active project periods. A red badge means uploads are failing.
Handling provider transitions​
If you need to switch providers mid-project:
- Configure and verify the new provider (don't set as default yet)
- Communicate to the project team: Explain that new uploads will go to a different location
- Set the new provider as default: In Settings → Storage, click Set as Default
- Do not migrate existing files: Leave existing files in the original provider — they remain accessible via Kazinex
- Update your backup procedures: Ensure the new provider is included in your backup policy
Why not migrate files?: File migration requires matching each Kazinex document revision record to the new file location. This is error-prone and risky. Kazinex does not provide automated migration tools — plan provider selection carefully before going live.
Storage backup policy​
Kazinex does not backup files on your behalf. Your storage provider's backup policy applies:
- Supabase: Kazinex-managed backups are included (see your plan details)
- SharePoint: Covered by Microsoft's SharePoint backup and versioning
- R2: Configure R2 bucket replication in your Cloudflare dashboard if backup is required
Ensure your IT team understands the backup responsibility for each provider you use.
What's next​
- SharePoint Online Integration — detailed SharePoint setup
- R2 Cloudflare Setup — detailed R2 setup
- File Restrictions — file type and size configuration